![]() ![]() Open Outlook Online and open your calendar view.The steps are pretty similar, only the layout is different. We can also create a new calendar in Outlook 365 and share it with our project members. When done, click Apply Read more about calendar permissions level in this article, where I explain all the differences. Next set the correct permission that you want to give, for example, can edit or only view all details. In the dialog, click Add to select the members that you want to give access to the calendar. It can take a minute until the calendar will be visible. If the calendar isn’t displayed yet, click on Send / Receive and Send / Receive all folders. In the ribbon, under the home tab, click on Share Calendar and select our newly created calendar. ![]() We will now need to share the calendar with our project members. The calendar is now created under My Calendars. Keep in mind that if your account is closed, the calendar won’t be accessible anymore. Further in the article, I will explain how you can create the calendar in a shared mailbox account. The default location, under your own mailbox account, is fine for most situations. Give the new calendar a name, select a location for the calendar and click Ok. – Make sure you have the Home tab selected – Click on Add Calendar in the ribbon – Select Create New Blank Calendar… The steps below describe how you can create and share a calendar in Outlook, scroll down for the steps in Outlook 365. And with the calendar overlay function in Outlook, we still keep track of all appointments in one overview. This way we can keep our own appointments separate from the project. We are going to create a new calendar in Outlook, which we then share. What a lot of people don’t know is that you can create additional calendars in Outlook. Now you can share your own calendar with your colleagues, but that is not always the best option. Create a Shared Calendar in OutlookĮvery mailbox comes with one calendar by default. In this article, I will explain how you can create a shared calendar in Outlook, set the correct permissions, and how members can open the calendar. We can create the calendar in both Outlook and Outlook Online. The advantage of a shared calendar in Outlook is that, with the right permissions, every member can create and edit appointments or only view upcoming meetings.Ī shared calendar can be created under your own account or you can use a shared mailbox account to create the calendar. A shared calendar can really help your project team when it comes to keeping track of appointments and upcoming tasks. ![]()
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